SSW Tennis PRO! - Getting Started

01 Getting Started

Welcome to Tennis PRO! With Tennis PRO!, all the administration tasks you do on a daily basis will be easier and faster, allowing you to spend more time growing your business.

This user guide introduces you to Tennis PRO! and gets you up and running quickly. It shows you how to do most common tasks, provides you with tips, and points out some of the useful features that come with Tennis PRO!

For installing a completely new Tennis PRO setup, and creating the backend database, see this page.

01.1 Setting Up Tennis PRO!

It’s easy to set up Tennis PRO!

Insert the Setup disk into the floppy drive (or CD-ROM).

If using Windows 95, 98 or NT 4.0, choose Start, then Run and type a:\setup (or d:\setup for CD-ROM. The dive letter 'd' indicates your CD-ROM drive).

Choose OK

Follow the instructions on your screen. Choose Next to continue through the setup process.

01.2 Starting Tennis PRO!

Once that has been done, the Start Menu will appear. Move the arrow over Tennis PRO! and a second Program Box will appear. Choose Tennis PRO! to begin the program.

After Tennis PRO! has started you need to make sure your front end application is attached to the backend database. For more information, please read 'How to link your SSW Access database to an Access or SQL backend'.

01.3 Some Database Terms you need to know

Database – an organised collection of information. In computer lingo, information is called data.

Forms – A form is another name for a screen usually showing information used for data entry. E.g. Data in Tennis PRO! is entered in to forms such as the one above.

Field – a single category of information – for example the Client Form (shown above) has the following fields, Client ID, first name, surname, address, suburb, State and Post Code to name a few.

Field Name – the name of the field, such as Client ID or first name.

Record – a single entry in the database. In our example a record would consist of a Client’s ID name and address. Each records has many fields.

01.4 Tips and Shortcuts for using Tennis PRO!

Toolbars

Tennis PRO! has the same toolbars that are used throughout Microsoft Office. If your screen does not show tool bar you can display it by clicking on View -> Tools -> and tools you want displayed.

The toolbar buttons access the same tools and appear on the toolbar in the same location for consistency and ease of use.

Tool tips are implemented – when you move the mouse pointer over a toolbar button, a caption displaying the name the name of the button appears below the pointer. A further description is displayed on the status bar.

When a particular command is not applicable to that forms, it is dimmed to indicate that it is inactive.

The toolbar commands are explained by the following tool tips.

     Save

     Print

     Print Preview

     Check Spelling

     Cut

     Copy

     Paste

     Undo

     Sort Ascending

     Sort Descending

     Filter by Selection

     Filter by Form

     Apply Filter

     Search

     Add Record

     Delete Record

     Help

Tennis PRO! Database Buttons

Tennis PRO! uses a number of database buttons that are different from those used by Microsoft Access. These buttons generally appear in the same positions on forms, for consistency and ease of use.

     Add button - Add a new record

     Delete button - Delete a record

     Tip button - Tips specific to the current screen

     Close button - Closes current screen to the previous screen

     Summary Form button - View the data in spreadsheet format

     Print button - Print a report

     Print Preview button - Preview a report (You can then choose File -> Print)

     Post Code Search button - Search for any Australian Post Code

     Navigation buttons - where the following buttons takes you to: the first record; the previous record; the following record; and the final record.

     Green Find Box - Find a specific record using one of three find boxes (on bottom of all screens)

Data Entry Fields – Fields in the white areas data is typed into.

Calculated Fields - grey fields are known as ‘calculated fields’ where the data is derived from other data entry fields.

     Data Bar - Edit - When in edit mode a pencil appears. (Saves inputted data. It is located at the left side of forms (left of screen)).

     Data Bar - Save - Once saved, an arrow appears.

Shortcut Keys

Ctrl and ‘ Repeat data (for one particular field e.g. surname) from previous record

Ctrl and F9 Refresh the information on the screen after entering new data

Alt and Down Arrow Shows choices available in combo (selection) box

Tab Go to next field

Tab and Shift Go to previous field

Esc Undo a field. This lets you exit a record without saving it to the database. It allows you to undo the current record you have just added or edited

Esc (again) Undo the whole record

Double Click "Drill Down" for more information related to this field

General Tips

The status bar at the very bottom of the screen indicates what Tennis PRO! is currently doing.

Remember to use the keyboard Tab key to move between fields.

Use the number keypad, rather than the numbers on the top row, to save time.

When a message box pops up, you do not have to use the mouse to choose OK. Just hit the Space Bar or press Enter for the same result.

Combo Boxes

Combo Boxes (i.e. drop down list boxes) are a fast and accurate way of entering data into forms.

The following diagram is an example of a typical combo box :

To open a combo box press ALT+DOWN ARROW or F4 (If the cursor is flashing in the combo box) or simply follow the example above using the mouse.

To close a combo box press ESC (when combo box is selected).

If the cursor is in the combo box, type a few characters to quickly search for some data in the list

Finding Information

Finding information in Tennis PRO! is made easy with the Find combo boxes , located at the bottom of each screen. These green combo boxes allow you to search by different types of information such as a Client's Surname, First Name or Company Name. Always look for the green combo on whatever form you are in.

To use the green Find Box:

Place the cursor inside the combo box you want to use, then type the first few letters of the information you require.

Press Enter.

01.5 Standards for Data Entry

If you are familiar with Microsoft Windows programs, you will find Tennis PRO! easy to use because entering and editing data is consistent throughout.

Tennis PRO! functions have been designed to minimise the amount of data that needs to be entered via the keyboard. Wherever possible, you only have to point and click to select an option.

For all data entry, do not use full stops or commas

Name
Do not use titles - i.e. Mr or Mrs

First Name
Use Proper Case - i.e. John not JOHN or john

Surname
Use Proper Case - i.e. Smith not SMITH or smith

Address

PO Box No full stops
No space between P and O
Capital P,O and B - Lower case for the rest

Suburb CAPITALS

State CAPITALS

Street No abbreviations e.g. St

Phone and Fax Numbers

No brackets around area code e.g. 02, then a space between two sections of numbers (not a dash - ).

Therefore, a number should be entered as such: 02 9953 3000 .

Always include the area code

Ctrl and ‘	Repeat data (for one particular field e.g. surname) from previous record
Ctrl and F9	Refresh the information on the screen after entering new data
Alt and Down Arrow	Shows choices available in combo (selection) box
Tab	Go to next field
Tab and Shift	Go to previous field
Esc	Undo a field. This lets you exit a record without saving it to the database. It allows you to undo the current record you have just added or edited
Esc (again)	Undo the whole record
Double Click	"Drill Down" for more information related to this field

PO Box	No full stops No space between P and O Capital P,O and B - Lower case for the rest
Suburb	CAPITALS
State	CAPITALS
Street	No abbreviations e.g. St