21 Entering Results

After collating all result sheets:

• Select the Comps tab and choose the Singles or Doubles Competition Results button. This will bring up a blank result sheet.

If the draw has not been generated, a number of details will have to be entered prior to entering the actual set results. These details are the date of the match, comp, grade, round court (if required), Club ID and Team ID for both the home team and away team.

If the draw has been generated, results can be entered:

1. Select the match from the combo box at the bottom right of the screen.
2. Click in the top winners box of the first Dbl Result ID panel and insert the ID number of the first player of the winning pair.
3. Press Enter.

The Dbl Result ID number will be allocated, and the Team ID result number (as displayed at the top of the form) will be inserted under the Dbl Result ID number.

If a player’s ID number is not set out on the result sheet:

1. Click in the box displaying the head to ascertain if that player is a registered member of the team or has played for either team previously.
2. If the player is not displayed there, close that panel, double click on the player ID panel, which will take you to the Player’s File.
3. After establishing the player’s ID number or issuing a new ID number and returning to the Results by Team file, press Ctrl and F9 to refresh the memory.

This procedure is followed until all sets for the match have been entered. If a set is incomplete, the result should be entered as shown, e.g. 3-4, and the appropriate selection made from the combo box beside the words Win-Normal. In the case of an incomplete set, select Draw-Uncompleted.

In the case of a forfeit, the appropriate selection should be made - a forfeit to the home team (Win-Home-Forfeit), or a forfeit to the away team (Win-Away-Forfeit).

In the case where all players of the set are reserves (not registered members of the team), a selection will have to be made to indicate whether the set was won by the home team (Win-Home) or the away team (Win-Away).

If not all sets were played, or some / all were forfeited due to injury or otherwise, the appropriate selection should be made from the points box.

There is no need to update the points, as this function is carried out under Weekly Maintenance.

If the match is a BYE, the bye selection is made.

When all sets have been entered, either click in the left panel and select the next result from the combo box at the bottom right of the screen or go to that combo box and select the next result.

21.1 Entering Results

Before entering results, check that all the steps for commencing a new competition are complete.

Tip: It is highly recommended that you run the draw in Tennis PRO! for each new competition. This creates all the match information for every round, thereby decreasing the data entry workload considerably. Only the player's individual results then need to be entered.

Tip: Collate the result sheets into Competitions, then grades within competitions prior to commencing the input of a round’s results to speed the data entry.

If the draw has not been run, either run the draw before commencing, or use the following procedures to enter match details.

1. From the Main Menu, choose the Comps tab.
2. Choose Doubles results button to access the results form.
3. Select the match required from the combo box at the bottom right of the screen. The match details appear on the screen.
4. Click in the first Winners box, in the lower section of the form.
   
   
   
   Tip: Results are entered with the Winner on the left and the Loser on the right. As most results cards have the Home Team on the left and the Away Team on the right ensure that you enter the winners Player ID first
   
   
5. Insert the Player ID number of the winner (or the Player ID of the first player of the winning pair if entering Doubles) and press Enter. (If entering Doubles, insert the Player ID of the second member of the winning pair and press Enter.
   
   
6. Insert the Player ID number of the loser (or the Player ID of the first player of the losing pair if entering Doubles) and press Enter. (If entering Doubles then insert the Player ID of the second member of the losing pair and press Enter.
   
   
7. Insert the score with the winner’s games first e.g. 6-4. If entering rubbers the sets are separated by commas e.g. 6-4,4-6,6-2. Press Enter.
   
   Tip: Using the numeric keypad speeds up the data entry considerably. Use the minus sign as the dash, the Enter key which means you need only to revert to the normal keyboard for the comma.

The Result ID (or DblResult ID if entering Doubles) is generated by the computer. This is a unique number to identify this result to the system.

The winning team is also determined and category is changed from “Unknown” to “Win-Home” or “Win-Away”

If a situation occurs where all players of the rubber / set are reserves (not registered members of the team), the computer will display a message indicating it cannot determine who is the winning team. In this case the operator will need to manually select whether the rubber / set was won by the home team (Win-Home) or the away team (Win-Away).

This procedure is followed until all rubbers / sets for the match have been entered.

Click on the calculate button to check the points allocated and rubbers, sets and games calculated against those on the result card.

Tip: Instead of calculating the points for each card, this can be left until all results are entered. The Calculate Team Points button - in Competition Weekly Maintenance will calculate points for all matches selected. This can be verified by printing Report 180 - Weekly Results and comparing this to the result cards.

When all rubbers / sets have been entered, select the next result from the combo box at the bottom right of the screen.

21.1.1 Draw Not Generated

If the draw has not been generated, press the Add button to create a new match record. All details such as date of the match, the comp, grade, round court (if required), Club ID and Team ID for both the home team and away team will have to be entered. Then follow the above instructions to enter the actual rubber / sets results.

21.2 Trouble Shooting Data Entry of Competition Results

21.2.1 No player number on result sheet

Check if the player is a member of the team.

• Press Alt and Down Arrow while the cursor is in the Player ID combo box. This brings up a selection list of all the players in either team. If the player is in the team, you can select the player from the list. (Make a note of the number for other results on the same result card).

If the number is not in that list, then the player is not a member of the team and you will need to check if they are in the database.

• Press Alt and Down Arrow while the cursor is in the player name box. This brings up a selection list of all the players in the database. Type the surname - If the player is in the database then you can select the player from the list. (Make a note of the number for other results on the same result card).

If the number is not in the list then the player is not in the database and you will need to add that person as a new player into the database.

• Double click on either the Player ID or Player Name combo box. This brings up the Player Form and allows you to enter the player as a new player in the database. (Make a note of the number for other results on the same result card). Ensure that it is a blank record. If it isn’t, click on the Add button to add a new player and this will bring up a new blank record.

When the player details have been entered, click on the Exit button which takes you back to the Results Form. Press Ctrl and F9 to refresh the database name choices; then you can type the Player ID into the result you were entering.

Note: If you need to enter non-standard match results, for example some rubbers or set were not played, set was not completed, read Match Results and Rubber / Set Results.