24 Comp Maintenance
From this form you can do maintenance on a new competition, court allocations, weekly maintenance, calculate match points, update on round and finishing a comp.
- Choose the Check Comp Setup before Draw button and check details for the comp selected.
- Choose the Add Grade to Teams button.
- Allocate the grade to each team displayed. By pressing the Ctrl and F9 keys together will shuffle teams into order, from top to bottom grade, and by Club ID order. (Note: you should check that each team has been given the correct grade as allocated by the selection committee).
- Choose the Add Draw Numbers button, so that the sequence numbers as set by the selection committee can be added for each team. This facilitates the generation of the draw. Note: the format set up to generate the draw is for 4 team, 6 team, 8 team or 10 team comps only.
- After adding the sequence numbers in the Draw No. box for each team, Select File (from the toolbar menu), then Close, which returns you to Comp Maintenance.
24.1.2 Generating Comp Round Dates
- Choose the Generate Comp Round Dates.
- You can now set up dates for the rounds of the comp or edit any of these details.
24.1.3 Generating a Draw (Result Team)
- Choose on Generate Draw (Result Team).
- You can now generate the matches to be played throughout the comp selected
24.1.4 Viewing Comp Draw detailsReport - draw Detailed (By Grade)
- Displays by grade the team captain/contact and telephone number, as well as the rounds of play.
- For this report to be functional, the court locations for each team must have been inserted when entering the team in the comp.
When all the above steps are completed, the comp is ready to proceed.
24.2.1 Checking for invalid data
After all available results for a round are entered, weekly maintenance is carried out. This involves checking for invalid data, (duplicate players and results, invalid categories and results).
- From the Main Menu, select the Comps tab and choose Comp Maintenance. Then choose Invalid data and Refresh. This will check all data for inconsistencies.
Once the Refresh is complete, any items displaying numerical references can be checked by:
- Choosing on the query item.
- Choose Open Query. The information queried will be processed and thereafter displayed on the screen. Note the items displayed, and any changes should be made in the Results by Team file.
- Click on the Close button to close Checking for Invalid Data.
- Before clicking on Update One Round, choose the relevant Comp ID, Round ID and Category ID.
- Choose the Update One Round button. This updates all the matches for one round, e.g. when all matches in a round are washed out. When any required corrections are made as established through Invalid Data.
- Choose the Update Team Point Score button to calculate the points for each team, for the comp selected. If all comps are to be updated, choose the All Comps button.
The Update Team Results button updates the records for each comp team for the comp selected.
The Update Player Performance button updates individual playing records for the comp/round selected and determines which reserves were used in the particular round selected, This allows the Reserve Report by Round to be printed, The report should be printed prior to running the Update Player Performance for the next round.
Once the last round of the comp has been completed, the following steps need to be followed:
Before proceeding, the weekly maintenance procedure for the last round should have been completed - all point scores, team results and player performances updated to ensure a complete record of the comp will be available.
- Choose the Comps tab on the Main Menu.
- Add Final Placing to Comp Team. Each team is to be allocated their final placing within the grade, and any relevant comments added in relation to Semi-Finals, Finals, etc.
- Mark Completed Date of Comp. The date the comp finished should be noted, and then the status of the comp changed to completed.
