Home > SSW Standards > SSW Rules > Rules To Better PA
Do you agree with them all? Are we missing some?
Let us know what you think.
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Do you enter your bosses Timesheets daily?
Follow Rules to Better Timesheets
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Do you make sure your boss is aware of his appointments for the following day
At 5pm - print his calendar and test that your boss knows what he is doing the next
day
eg. "Hi Bill, Do you know what you have going on tomorrow"
PS: At this time you should also ask "Do you have any time-critical emails that
need doing".
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Do you touch base during the day
Look at the boss' calendar, if you see a meeting at 3pm, call him at 12 noon and
say something like "Do you have anything going on this afternoon?"
If he knows he has a meeting at 3pm say "How many hours away is that?", "How long will it take you to get there?"
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Sending emails on behalf of someone else
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- You may sometimes send an email on behalf of someone else. If you do, ensure that
you BCC the person you are sending it on behalf of and add [] in the subject field
(at the end) so that such emails can be identified.
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Do you encourage your boss to book appointments through your PA?
The boss needs to know that if he takes a call from someone (wanting work done),
he should know he has two options to offer the caller:
* send a 'Outlook Calendar Appointment', or
* call his PA and have him/her double check that they are free, and then send an 'Outlook
Calendar Appointment'
Note: If the appointment is for the same day, the person needs to use option #2,
otherwise the PA will not be aware of the change.
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Better to booking flights
Follow Rules to Better Flights
Acknowledgements
Adam Cogan