A summary of the goals and tasks to be completed in a release

<Reminders to Read and Delete>

• Work out the primary goals first, then
• Call the client before sending
• Fill in the OWA user name and passwords
• Remember to add:
• "Testing" incident of [XXX] Hours
• "Administration" incident of [XXX] Hours
• Print this document in landscape

</Reminders to Read and Delete>

Dear [XXX],

As per our conversation, the following incidents are included in this Release Plan. The primary goals are:

• [XXX]
• [YYY]

The total estimated cost for this release is $XXX

<Additional Release Text>

Note: This is an additional release that is not part of the original estimate for the project

</Additional Release Text>

Developer Resources

<Replace Details="with relevant resources, rates and employee ID to the link">

Marten Ataalla
Position:	Senior Software Architect
Profile:	http://www.ssw.com.au/SSW/Employees/employeesprofile.aspx?EmpID=MA
Standard Hourly Rate:	$205 + GST, or
Prepaid Hourly Rate:	$190 + GST (minimum 40 hours per resource, subject to prepaid terms)

</Replace>

Release Review Resources

At the end of each release, Adam Cogan, the SSW Chief Software Architect, will review the work completed to ensure that it conforms to best practices.

Adam Cogan
Position:	SSW Chief Software Architect, Microsoft Regional Director and MVP (Visual Studio Team System)
Profile:	http://www.ssw.com.au/SSW/Employees/employeesprofile.aspx?EmpID=AC
Standard Hourly Rate:	$265 + GST, or
Prepaid Hourly Rate:	$250 + GST (minimum 40 hours per resource, subject to prepaid terms)

Engagement Model <Choose 1 Option>

This release will be completed on and “Time and Materials?model under a short release model (approximately 160 hours).
See more information on the definition at the SSW Terms and Conditions.

Summary for Release02_AccessToSQL - http://cow/exchange/jacklin/Inbox/Northwind/Release02_AccessToSQL
Date Completed	Incident ID	Priority	Est Hrs	Act Hrs	From	Subject
	ABC-DEF		08:30		Jack J. Lin www.ssw.com.au	Task 1 - Setup a copy of your live database
	123-456		06:30		Jack J. Lin www.ssw.com.au	Task 2 - Make a plan
	JFC-PLA		12:00		Jack J. Lin www.ssw.com.au	Task 3 - Re-link the test databases
	AAA-DDD		10:00		Jack J. Lin www.ssw.com.au	Task 4 - Script database changes for live deployment
	UAX-LLM		08:00		Jack J. Lin www.ssw.com.au	Task 5 - Configure the query timeout
	QQS-DDS		07:30		Jack J. Lin www.ssw.com.au	Task 6 - (Optional) Check the performance of your forms
	6D6-D6D		07:30		Jack J. Lin www.ssw.com.au	Task 7 - Check that the database is split
	BBC-DDS		10:00		Jack J. Lin www.ssw.com.au	Task 8 - (Optional) Change DAO code to use ADODB
	7D7-SSA		11:00		Jack J. Lin www.ssw.com.au	Task 9 - Document the database
	AXX-SZX		12:00		Jack J. Lin www.ssw.com.au	Task 10 - Remove Access permissions
	CDA-ACP		13:00		Jack J. Lin www.ssw.com.au	Task 11 - Identify database problems
	64R-OPW		15:00		Jack J. Lin www.ssw.com.au	Task 12 - Fix database problems
	GGG-DDD		10:00		Jack J. Lin www.ssw.com.au	Task 13 - Run the Upsizing Wizard
	BNM-NBX		08:00		Jack J. Lin www.ssw.com.au	Task 14 - Fix issues in the upsized database
	DDD-SSS		07:00		Jack J. Lin www.ssw.com.au	Task 15 - Re-link the databases
	DBD-SSS		08:00		Jack J. Lin www.ssw.com.au	Project Management
	00D-S9S		08:00		Jack J. Lin www.ssw.com.au	Testing
	PPO-0PO		08:00		Jack J. Lin www.ssw.com.au	Fix from user testing
Total			160:00	00:00	00:00 (remaining incomplete)

Once the above incidents have been completed you will receive a “Test Please?email with the new version for you to test and approve.

Tips:

• You can review incidents by accessing Microsoft Access Outlook.
• Your Project URL: http://cow/exchange/jacklin/Inbox/Northwind/Release02_AccessToSQL
• Your User Name: [XXX]
• Your Password: [XXX]
• Clients that work efficiently with emails enjoy using email more. Test yourself…can you copy a subject above, paste into your MSN (or Google) toolbar and find the email instantly? If not see "How to use the Cool "Windows Desktop Search for Enterprise"

Additional Items:

• Please continue to send additional requests (one email at a time). If you specify “BUG?or ?must be in this release)? then it will be completed in this release, if not then it will be done in the next release.
• It is useful to know how many bugs pop up during the release. Please only use the term "BUG" in the subject if it falls within the "Definition of a Bug".
• In general Release Plans should be approximately 160 hours - 2 weeks with 2 developers (or 4 weeks with 1 developer). If there are "Additional Items" this will increase the hours and cost. See "Do you break work into 2 week blocks"
• Expect some “Additional Items?for bugs ?when discovered we consider them to be part of the current release ?we are always doing our best to eliminate them.
• Expect some “Additional Items?for roadblocks that prevent the developers completing an Incident.
• Expect some “Additional Items?for small things that the developer deems easy to do (like fixing a typo, re-organizing the UI etc). Generally these are tasks that the developer is confident to do within a very short period of time (less than 30 minutes).

Terms and Conditions

• This work will be conducted according to agreed Term and Conditions. If no terms and conditions have been signed yet, the work will be conducted under the standard SSW terms and conditions found here: http://www.ssw.com.au/ssw/Standards/Forms/ConsultingOrderTermsConditions.aspx until a specific terms and conditions is signed.
• The above are estimates only, not a fixed price contract. Work is conducted on a time & materials basis.

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