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Do you know how to create an appointment in the Outlook calendar for flights?

Last updated by Tia Niu [SSW] on 06 Apr 2022 05:31 pm (3 months ago) See History

This is how you should create an appointment in the Outlook calendar for flights:

  • Make sure to invite any relevant parties even though they may not be flying
    E.g. The Boss's wife would like to know when he is flying out and coming home.
  • Enter all of the flight details into the appointment - include both the departure time (for the person flying) and the arrival time (for the people picking up the passenger)
  • Make sure to include any unusual information about the flight
    E.g. "You are not flying with your preferred airline because xxx..." OR "As per our conversation, you are flying via Melbourne, because xxx..."
  • Always include the price of the ticket in the message
  • Do not forget to categorize the appointment as CONFIRMED RED so it cannot be overbooked
  • When possible, always include the terminal number in the location feild and if a non-standard terminal
    E.g. Jetstar flights highlight it with: "WARNING: Different terminal. Allow more time".
  • Include the duration of the flight in the message of the appointment
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