SSW eXtremeEmails >Screenshots
Turn your Inbox into a task-tracking system with SSW eXtreme Emails!
Dont let your Inbox get out of control. More than a bug tracking
software for Outlook, SSW eXtreme Emails manage your email effectively. Allocate tasks, set priorities, assign due dates
and get Progress Reports without re-entering any data and working in the
familiar Microsoft Outlook environment. Written in .NET, this Outlook
COM Add-In lets you take control of your email.
Prerequisites
SSW eXtreme Emails! User Guide
- Install SSW eXtreme Emails! on your client machine.
- Open Microsoft Outlook, you will see a new Toolbar appear.
- Click on 'Incident' to create a new incident.
Figure: Create a new incident
- The Incident form will appear once the incident button is clicked. It will allow you to set priorities,
set times to complete an Incident and select the project folder.
Figure: Beginning a new incident
- By Selecting the Project tab it will allow you to Allocate the task to a person.
Figure: Scheduling a new incident
- Click 'Save' to attach the incident properties to the
email message.
- On completion the incident will be moved into a sub folder called zsCompleted
within the project directory.
Developer Notes
-
To create developer notes click 'Add Developer Notes' on the SSW eXtreme Emails! toolbar.
Figure: The 'Developer Notes' button on the SSW eXtreme Emails! toolbar
-
Enter the notes in the developer notes text box that you want to include.
Figure: Use the 'Developer Notes' to add additional notes to yourself when an email is not clear
-
Click 'Apply' button to enter multiple notes continuously and click 'OK' button to Exit after finished.
-
Sample Developer Notes appended to the email.
Figure: Sample Developer Notes
Reports
With SSW eXtreme Emails! generating reports has never been easier.
To generate a report you simply:
- Click 'Reports' on the SSW eXtreme Emails! toolbar.
Figure: The 'Reports' button on the SSW eXtreme Emails! toolbar
- Select the report you would like to generate.
Figure: Selecting a report
- Click 'OK' to generate the report.
Report Customization
With SSW eXtreme Emails!, you are not stuck with the reports that SSW
provides.
SSW eXtreme Emails allows customization of its
built-in reports - they are all stored in the Reports subfolder of the
eXtreme Emails program directory. You can click the "Customize Reports"
button on the reports form to get there.
Figure: Customizing a report
The reports are defined in the industry standard
transform language XSL. This is human readable, and can be modified with
notepad or more advanced XML/XSL utilities such as
XML Spy.
There are several standard fields that are in the
XML file. These can be used in your customized XSL reports. These fields
include:
Field Name |
Description |
Data Type |
IncidentID |
Incident Unique Identifier |
String |
PNo |
Priority Number |
Number (1-100). Priority 1 is the highest |
EstimatedHours |
Estimate of How long the Incident will take in
hours and minutes |
String |
ActualHours |
Actual time the Incident took in hours and
minutes |
String |
From |
Sender of Email |
String |
Subject |
Subject of Outlook Item |
String |
URL |
URL to online OWA version of the Incident
(properties dont show in OWA though) |
String |
Status |
The Status of the Incident |
String |
View sample reports
Using Exchange Server with SSW eXtreme Emails
For operation with Exchange Public folders, we recommend that you have "Publishing Editor"
permissions on the folders you are dealing with. This is because you potentially need to do
the following
-
Edit, Create and Delete Items (because a move includes a read, create and a delete)
-
Create subfolders (as the zsCompleted folder will be created if it does not already exist)
Figure: Required folder permissions for Exchange Public Folders.
Right-click on the folder in outlook and click permissions to get this dialog.
Team Foundation Server (TFS) Integration
With TFS Integration, you can manage your project progress easily by emails.
Figure: Enable TFS support in your eXtreme Emails
Figure: Create a Work Item when you make an email an incident
Figure: The new work item you created in TFS
Tools | Options
With SSW eXtreme Emails, you can easily customize and empower your project management.
Figure: eXtreme Emails! Settings to Manage Projects
Figure: eXtreme Emails! Settings for Microsoft Exchange Server
Figure: eXtreme Emails! Settings for Integrating with Team Foundation Server (TFS)
Figure: eXtreme Emails! Settings for Advanced options
Figure: eXtreme Emails! Settings for Incident Log Timer Opacity
Figure: eXtreme Emails! Settings for other things like resetting toolbars and settings back to the default