Do you use Autocorrect in Outlook to insert links?

Last updated by Chloe Lin [SSW] 4 months ago.See history

You just received another email from a client asking for your company's Terms and Conditions. Instead of navigating through your files or searching your website to find the link, wouldn't it be more efficient to simply type a shorthand code like #+ T and have Outlook automatically insert the URL for you?

This is where the Autocorrect feature in Outlook can become a huge time-saver.

Why Use Autocorrect for URLs?

  • Efficiency: It saves time by eliminating the need to find and copy-paste URLs
  • Consistency: It ensures that everyone is using the same URL and reduces the risk of errors

How to Set It Up

  1. Open Outlook and go to File | Options | Mail | Spelling and Autocorrect
  2. Click Autocorrect Options and add your shorthand and URL link.

Outlook image uly
Figure: Make sure you use short key combinations that are unlikely to be used normally, but still easy to remember

T - Adds a link to the company’s Terms and conditions. E.g. https://www.ssw.com.au/terms-and-conditions

B - Adds a link to your Bookings

Figure: Good example - Using shorthand codes to represent commonly used URLs

By using Autocorrect in Outlook effectively, you can speed up your workflow. It's a small change with a big impact. Make sure to choose shorthand that is both unique and easy to remember.

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