Do you know how to work with document versions?
Last updated by Tiago Araújo [SSW] 10 months ago.See historyThis is how you should work with document versions:
- Make sure your document library is configured to use versioning.
Tip: You can configure this in Settings | Versioning Settings - Make sure you are showing the version column in your document view.
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Whenever you edit the document and check it in, SharePoint will automatically increase the version number. If you need to send this document to a client then it is important to:
- Save the file locally by selecting Send To | Download a Copy
- Add the version to the end of the filename e.g. Specifications_v2.0.docx
- Then email it to the client.
- We do this so that we can track what version of the document was sent to the client. Tip: If you are not working with SharePoint then we recommend you include version numbers in your file names.
- Save the file locally by selecting Send To | Download a Copy
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