Logon - Do you have a company-wide Word template?

A company-wide Word template brings many benefits e.g.:

• Consistency - It's important to maintain consistency on documents internally and for clients
• Automatic footers and headers - Showing the latest edit time and who the editor was, updating automatically on save
• Branding - More and better branding and correct company colors

How to have a company-wide Word template:

• Modify your Normal.dotm file to have the headings and format that you want for Word document
• Create standard employee email footer files e.g. JamesZhou.htm or JamesZhou.txt
• Put the files on a network location - this is the place that will have the master copies
• Have a logon script which is set up through Group policy that will copy the file to the users' computer when they logon

ECHO Copy Office Templates To Workstation >> %LogonLogFile%
call %ScriptFolder%\SSWLogonScript\BatchScript\SafeCopyNewerFile.bat "\\fileserver\DataSSW\DataSSWEmployees\Templates\Normal.dot" "%APPDATA%\Microsoft\Templates\Normal.dot" %LogonLogFile%
call %ScriptFolder%\SSWLogonScript\BatchScript\SafeCopyNewerFile.bat "\\fileserver\DataSSW\DataSSWEmployees\Templates\Normal.dotm" "%APPDATA%\Microsoft\Templates\Normal.dotm" %LogonLogFile%
call %ScriptFolder%\SSWLogonScript\BatchScript\SafeCopyNewerFile.bat "\\fileserver\DataSSW\DataSSWEmployees\Templates\ProposalNormalTemplate.dotx" "%APPDATA%\Microsoft\Templates\ProposalNormalTemplate.dotx" %LogonLogFile%
call %ScriptFolder%\SSWLogonScript\BatchScript\SafeCopyNewerFile.bat "\\fileserver\DataSSW\DataSSWEmployees\Templates\NormalEmail.dot" "%APPDATA%\Microsoft\Templates\NormalEmail.dot" %LogonLogFile%
call %ScriptFolder%\SSWLogonScript\BatchScript\SafeCopyNewerFile.bat "\\fileserver\DataSSW\DataSSWEmployees\Templates\Microsoft_Normal.dotx" "%APPDATA%\Microsoft\Templates\Microsoft_Normal.dotx" %LogonLogFile%
call %ScriptFolder%\SSWLogonScript\BatchScript\SafeCopyNewerFile.bat "\\fileserver\DataSSW\DataSSWEmployees\Templates\Blank.potx" "%APPDATA%\Microsoft\Templates\Blank.potx" %LogonLogFile%
xcopy /Y "\\fileserver\DataSSW\DataSSWEmployees\Templates\NormalEmail.dotm" "%APPDATA%\Microsoft\Templates\" >> %LogonLogFile%
xcopy /Y "\\fileserver\DataSSW\DataSSWEmployees\Templates\NormalEmail.dotx" "%APPDATA%\Microsoft\QuickStyles\" >> %LogonLogFile%
ECHO Templates Copied

Note #1: We don't want people using .RTF emails.

Note #2: If you use a Mac computer, a login script will not work. In order to use a Word template, you must open the template on Word locally, hit "Save as Template", and then upload that document to Teams.