Sending a tender with inconsistent pricing, spelling that does not match the tender's location, or leftover placeholders can quickly undermine confidence. Even when the solution is strong, small errors can signal a lack of care. A final QA pass ensures the document reflects the quality and attention to detail clients expect.
Before any tender goes out, complete a deliberate, end-to-end quality check. This is not a skim – it's a structured verification against the points below.
Pricing and quantities are the first things clients scrutinize.
The project will run for ten weeks at a cost of $5000.00.
Total estimated cost: $5,000
❌ Figure: Bad example - Uses number words, includes cents, and formatting is inconsistent
The project will run for 10 weeks at a cost of $5,000.
Total estimated cost: $5,000
✅ Figure: Good example - Numerals and money formatting are clear and consistent
Use the English variant for your location. For example, in Australia: organisation, optimise, colour.
Consistency in formatting signals professionalism and makes documents easier to review.
Use only the defined template styles (Headings, Captions, Lists, etc), with no manual formatting, no custom fonts, and body text at 12pt or larger.
Footer requirements:
A tender must feel written for this client.
Client name is clear:
Remove all placeholders:
Validate references to:
Dense text hides good ideas.
Improve readability by:
Suggest images or diagrams for:
Things to avoid:
How we communicate is part of the value we sell.
💡 Remember: Consistency and attention to detail are quality requirements, not polish.
If it’s wrong or unclear in the tender, clients will assume it will be wrong or unclear in delivery too.