SSW Exchange Team Calendar extracts calendar information stored on your Microsoft Exchange Server and makes it available on the web. Managers and staff have an up-to-date schedule of appointments for all mailboxes on Exchange simply by using their web browser.

Key Features & Benefits

• You can see how busy everyone in your office is.
• You can see where and what employees are doing
• You can assign/edit calendar events to employees that they will see in there MS Outlook calendar page
• Employees only have to keep their Outlook calendar up to date and the results are instantly available in Exchange Team Calendar.
• Supports palm pilot, Win CE, Outlook Web Access, Outlook.
• Private calendar items and Free time items are not displayed.
• No client settings are required.

If someone rings for an employee, instead of running around the office to see whether a employee is in, out to lunch, available or not; you can quickly and easily open up SSW Exchange Team Calendar and view where everyone in the business is. Furthermore if you are a manager and wish to assign some work to an employee, then you can see what an employee is doing, and what they have planned, then make a informed decision to who is able to complete the set work.

Employees can easily configure and manage their calendar using Microsoft Outlook or on the web. As soon as the user has entered the task in their calendar, it is available in SSW Exchange Team Calendar.

Previous methods of displaying such information was using:

• graphs and lists in Excel
• a database in Access
• a public calendar in Exchange Server

Regardless of the method, keeping an employee task list on track and up to date has always been a time consuming practice as most methods involve re-entering data.

This tool allows you to see everyone in the office's calendar all at once so there is no need to go fumbling though each users calendar to see who is free.

Figure: SSW Exchange Team Calendar extracts calendar information stored on your Microsoft Exchange Server and makes it available on the web

More screen shots in the User Guide

User Guide

Welcome to the User Guide . This help facility is designed to quickly get you up and running using our software.

How it works

There are two main ways to track people's calendar items:

1. Every time someone creates an item in Outlook, you could run a piece of code that takes the calendar item and copies it to a global calendar store. The store you use could be a folder in the Public folders or a database like SQL Server. Once in there  you can create a page to query this data source and display the results. Having the code on the client in Outlook and not on the server in Exchange also gives issues. Problems occur trying to keep this data up-to-date as you are limited to just using outlook (no updating entries via Outlook Web Access, no PDA or Mobile phone submissions). You are also duplicating the data so data can get out of sync easily.
2. The other option is to just query the user's mailbox directly. This is the simplest method as the user can add and update their calendar from any source and it will show the users current data and never go out of sync. The problem with this is that security is normally compromised because you will have to give someone or everyone permissions to view your mailbox
   

SSW chooses the second option and addressed the security issue by adding an additional user 'SSWExchangeTeamCalendar'. This user has all the permissions required without needing to open up mailboxes unnecessarily.

The SSW Exchange Team Calendar web page resides on the same server as Microsoft Exchange Server 2000 or 2003 is running. Whenever a request is made to the SSW Exchange Team Calendar page, the page queries Exchange Server and returns all the events to all users for that particular time period. You have to make a new user that will have read/write permissions on peoples calendar therefore security is still controllable is not compromised.

System Requirements

• Microsoft Exchange Server 2000 with Service Pack 3 or Microsoft Exchange Server 2003 (running on the same machine as the SSW Exchange Team Calendar .asp pages)
• Microsoft IIS running the SSW Exchange Team Calendar .asp pages.
• Employees using Microsoft Outlook for their Calendar OR Microsoft Outlook 2000 or 2003 Web Access via a browser.
• A single Exchange Server setup. Multiple Exchange Servers are not supported.

What does the unregistered version give me?

In respect to the unregistered version we know you want to see it working before you buy it. We aim for that.
Note: we also give free version targeted to the little guys
More details see http://www.ssw.com.au/ssw/KB/KB.aspx?KBID=Q658302

SSW provides free phone and email support to answer queries on registered products.

Getting Support

If you can't find what you are looking for in the product documentation then check our knowledge base for further information and tips about this product.

Please send us bug reports and feedback so that we can evolve our software into a product that matches your requirements. We guarantee a response.

Links

• The right way to book someone in for a meeting

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