Do you record a monthly stakeholder video?
Last updated by Brady Stroud [SSW] about 2 months ago.See historyKeping stakeholders up to date is crucial for the success of any project. Developer teams use Scrum meetings which work very well. For internal admin teams - Scrum might not work as well (e.g. Sales, Accounting). Often admin teams get sidetracked, and so Scrum isn't a perfect tracker of tasks or performance.
So, to keep stakeholders well informed, these teams should record a monthly stakeholder video. This ensures that stakeholders are aware of the project’s progress, any challenges faced, and the plans for the upcoming month. It also provides a personal touch - stakeholders get to hear from the team directly.
Steps
The video should be recorded by the Product Owner (or other head of the team)
- Open your analytics in browser tabs (this might be PowerBI for Sales, Google Ads and social media for Marketing, etc.)
- Note the important points you will talk about
- Record the video, clicking through the tabs and talking through the important metrics Tip: Use ZoomIt for easy recording and on screen notation
- Upload the video to YouTube (public if there is no sensitive information - unlisted if there is)
- Email your stakeholders with the video link
Benefits
- Transparency: Regular updates promote transparency and problems get resolved before they balloon
- Engagement: Videos are more engaging than written reports
- Accessibility: Stakeholders can watch the video at their convenience, making it easier for them to stay informed without scheduling conflicts.
Tips
- Plan your content - have tabs open in a browser and cycle through them
- Be concise - just give the most important points
- Use visuals - trends are the most important - have analytics graphs that show changes over time
- Highlight successes and challenges - include the best and worst news/statistic for that month
- Make videos public - Users can follow product updates and the videos can be good marketing
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