Scrum Master - Do you schedule the 3 meetings?

Last updated by Gordon Beeming [SSW] 4 months ago.See history

The Scrum Master (not ScrumMaster), must schedule the Sprint Review, Retrospective and Planning meetings.

Estimate how much time each meeting will require, then schedule a single calendar appointment to cater to the 3 meetings. When scheduling the calendar appointment, keep in mind the following:

  • Ideally, each of the 3 meetings should be time-boxed to an hour for every week of their associated Sprint.
  • This timeboxing does not mean the whole time will be taken up, just that you should not let the time for each meeting be exceeded.
  • With the Product Owner's help, the Scrum Team will need some time to update the Product Backlog after the Retrospective and before the Planning meeting.
  • People need breaks.
  • The Sprint officially finishes at the end of the Sprint Retrospective meeting. The Sprint Planning meeting marks the beginning of the next Sprint.
  • These meetings do not necessarily have to be held on a Friday or Monday. You can have a Sprint start and end on any day of the week. Mid week meetings are recommended so that the likelihood of it occurring on a public holiday long weekend is minimized.
  • Since these meetings will occur every Sprint - set a recurrence on the calendar appointment (every 1, 2, 3, or 4 weeks) so that people have the time blocked out well in advance.

Tip: It can be helpful to finish the Sprint Planning meeting with the first Daily Scrum.

Schedule the meeting and invite the Scrum Team and any interested stakeholders.

Figure: Good example - Copy this appointment template and send to the Scrum Team

Screen Shot 2020 04 06 at 4 15 50 PM
It is a great idea to run your Scrum meetings through Microsoft Teams, so that the whole team is invited and new developers can easily find the meetings

See Meetings - Do you know when to send an Appointment or a Teams Meeting? for more information.

::: greybox In Scrum, there are 4 meetings in total that you need to know about:

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