Organizations are extremely good at accumulating data. Mostly in the form of documents and records, this data is often haphazardly located across the organization, and poorly integrated into document processes.
SharePoint is the best organization tool to improve this situation by storing all documents & records in a centralized system. SharePoint stores every version of a document, allows you to enforce information management policies and improves efficiency by automating common business processes. Here you will find many rules for a better experience with SharePoint.
If you still need help, visit our SharePoint consulting page and book in a consultant.
Other SharePoint Rules:
SharePoint is a great platform for intranet, and the new version SharePoint 2019 and SharePoint Online is getting even better every day.
It's important for all your SharePoint Sites to be as consistent as possible. This helps users' navigation through new pages as they know exactly where to look.
In the days of classic SharePoint, subsites were a popular way of organising your intranet. Modern SharePoint architecture leans toward a flatter hierarchy, where sub-sites are generally not recommended.
Did you know that when you delete or disable a user in Active Directory or Entra ID the user is still stored in SharePoint. Did you also know that SharePoint retains any permissions that the user did have in SharePoint at the time? This means that if the user returns and their account is re-enabled they will have all of the same permissions that they had before. Luckily for us ShareGate offer us an easy way to remove these 'orphaned users'.
Get rid of classic features in SharePoint Online.
You want to be on the latest version of SharePoint.
You should review all your Intranet content and for all classic features (pages, web parts, etc…), and decide if you want to keep or migrate them.
To make office documents with content preview available in search result, you need to setup an Office App server and link it to SharePoint:
You may need a link in a SharePoint document to help you navigate to a different URL (like shortcut in Windows), there are different ways to implement this.
Instead of displaying a direct " Access Denied " warning info, you can allow end users to send an " Access Request ".
Figure: Joanna is requesting access to SharePoint site
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